City of Hattiesburg Seeking to Hire Clerk of Council

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City of Hattiesburg Seeking to Hire Clerk of Council

City of Hattiesburg Seeking to Hire Clerk of Council

Posted:
April 27, 2018
Description:

POSITION: CLERK OF COUNCIL

DEPARTMENT: CITY COUNCIL

SALARY: $45,000 - $75,000 ANNUALLY

NATURE OF WORK: The Clerk of Council provides clerical/administrative support to members of the Hattiesburg City Council and carries out operations and functions of the City Council office. This staff member prepares agendas for City Council meetings and compiles and maintains minutes of all City Council meetings, thus performs extensive word processing, data entry and records maintenance. The Clerk of Council may supervise one or more deputy clerks and is responsible for public notices, news releases and the City Council’s social media accounts. The Clerk responds to telephone and email requests from the public and assists city employees, as needed, in preparing items for Council agendas. This is a full-time permanent position in the City Council Department; the immediate supervisor for this position is the President of the City Council. The Clerk of Council works regular hours year-round, with frequent overtime and night work, and has accountability for fiscal, safety and legal issues related to the work for which this position is responsible.

EXAMPLES OF WORK:

• Work with agenda software to review and approve agenda items submitted for City Council meeting agendas.
• Create City Council agendas; post on the Council’s agenda website and City Hall bulletin board and distribute via email to media and citizens.
• With deputy clerk(s), enter votes, attach executed documents, and complete other tasks in the agenda software program as necessary to prepare minutes of all City Council meetings in accordance with requirements of state law.
• Conduct research and seek official opinions for City Council members as requested; compose associated correspondence for Council members as necessary.
• Assist in writing of resolutions and ordinances, as requested by City Council members.
• Schedule special called meetings, ward meetings and other appointments as requested.
• Answer phones, respond to emails and greet and assist visitors to the Council office.
• Supervise postings for the Council’s Facebook, Twitter, and other social media accounts.
• Supervise scanning of documents to the Laserfiche digital archiving software system.
• Supervise ordering and requisition of office supplies as needed.
• Supervise travel and registration arrangements for City Council members for conferences and seminars.

DESIRABLE EDUCATION AND EXPERIENCE: Must have valid MS Driver’s License. A bachelor’s degree is highly preferred; certification as a municipal clerk or a master municipal clerk is highly preferred. An understanding of the principles, functions and operations of municipal government is highly preferred. Must be computer literate (Microsoft Word, Microsoft Excel, Adobe Acrobat) and a proficient typist (47 wpm or higher, accurately); must possess excellent written and verbal communication skills.

POSTING DATE: April 27, 2018

Contact:

Brenda Childress
City of Hattiesburg
Human Resources
601-545-4571