General Description

To manage payroll activities for the city employees. 

Duties and Responsibilities

Records new or change pay rates, including payroll deductions and preparations of other payroll data, such as bonuses, insurance, etc.

Provide payroll information by answering questions and requests.

Maintain employee confidence and protects payroll operations by keeping information confidential.

Create and prepare reports as requested.

Reconcile all payroll accounts with third party vendors and ensure compliance with payroll procedures.

Updates and maintains employee payroll files. Responsible for appropriate storage of timesheets, etc.

Updates record in the payroll system for all employees.

Trains and coordinates activities of on and off-site staff engaged in the payroll function.

Prepares and transmits regular bi-weekly payroll, weekly and semi-monthly consultant’s pay.

Run and maintain payroll audit and insure accuracy. Distributes check to program directors or designee.

Computes pay according to company policy and in accordance with government regulations and tax codes.

Communicate and maintains dialogue with back-up staff on an on-going basis regarding changes/updates to payroll.

Prepares reports: governmental or in-house. Reports generated through pre-determined system reports or customized reports.

Develops internal controls for processing payroll, interprets company policies and governmental regulations affecting payroll procedures and is responsible for continuous updating of new regulations as it pertains to payroll.

Responsible for process improvement and streamlining of the payroll function. Responsible for written procedures as related to the payroll functions/processes.

Manage the staffing process, including recruiting, interviewing, hiring and onboarding

Ensure job descriptions are up to date and compliant with all local, state and federal regulations

Develop training materials and performance management programs to help ensure employees understand their job responsibilities

Create a compensation strategy for all employees based on market research and pay surveys; keeps the strategy up to date

Investigate employee issues and conflicts and brings them to resolution

Ensure the organization’s compliance with local, state and federal regulations

Qualifications

Education, Training, Experience:   The incumbent would normally attain the required knowledge and skills through completion of basic accounting coursework combined with related financial and administrative experience.  Equivalencies will be considered.

Five (5) years of experience in this or a related field is also strongly recommended.  

Knowledge of: Payroll, receivable and maintaining general ledgers.  Ability to maintain a high level of accuracy in preparing entering financial information.

Applicants can email their resume to Mayor William Truly Jr. at mayortruly@yahoo.com