April 01, 2024

Duties and Responsibilities:

• Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed.

• Provides leadership and direction in the development of short and long range plans; gathers, interprets and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.

• Provides professional advice to supervisors; makes presentations to supervisors, boards, commissions, civic groups and the general public.

• Communicates official plans, policies and procedures to staff and the general public.

 

• Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned are to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities and time.

• Determines work procedures, prepares work schedules and expedites work flow; studies and standardizes procedures to improve efficiency and effectiveness of operations.

• Issues written and oral instructions; assigns duties and examines work for exactness, neatness and conformance to policies and procedures.

• Maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties; adjusts errors and resolves complaints.

• Prepares a variety of studies, reports and related information for decision-making purposes.

 

• Serves as custodian of official City records and public documents; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions and contracts, easements, deeds, bonds, or other documents requiring city certification; catalogs and files all city records.

 

• Attends regular and special city" council meetings; oversees., or performs accurate recording of the proceedings, preparation of the minutes using proper legislative terminology, recording, indexing, and filing for the public record; distributes information as requested.

 

• Prepares and distributes agendas, materials, minutes, and records of meetings.

 

• Files ordinances and resolutions of the council and oversees the codification of ordinances into municipal code.

 

• Prepares and advertises meeting agendas, bid and other advertisements and legal notices of public hearings and special meetings.

 

• Administers the issuance of municipal licenses, including privilege licenses, various regulatory licenses as assigned and cemetery deeds, etc. in accordance with applicable city ordinances and other regulations.

 

• Administers oath of office to public officials.

 

• Registers voters.

 

• Prepares reports for council meeting as directed.

 

• Provides public records and information to citizens, civic groups, the media, and other agencies as requested.

 

Other Duties:

 

• Attend seminars and workshops related to City Clerk's duties and responsibilities.

 

• Assists in the preparation of ordinances and resolutions as directed.

 

• Accepts claims for damages and other legal papers served on the City.

 

Qualifications:

 

Education and Experience:

 

Graduation from a college or university with a bachelor's degree in business administration, records management, public administration, or a closely related field, and two (2) years of

 

related experience or any combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis.

Knowledge, Skills and Abilities:

Working knowledge of the principles and practices of governmental accounting, auditing, budgeting, and financial management; thorough knowledge of administrative techniques related to purchasing, budget preparation, personnel administration, and accounting; thorough knowledge of State and Federal regulations on payroll, payroll deductions, and tax payments; strong general ledger, accounts payable, accounts receivable, payroll, income tax and banking/ credit union working knowledge; knowledge of the organizational structure and administrative procedures of city government and federal, state, and local laws applicable to governmental accounting; ability to analyze, prepare, and interpret complex fiscal records and reports; knowledge of office practices and procedures; thorough knowledge of modem records management techniques, including legal requirements for recording, retention and disclosure; skill in the operation of a personal computer, including word processing, spreadsheets and databases, accounting software, network systems, internet, e-mail and 1 O­key calculator; ability to accurately record and maintain records; ability to establish and maintain effective working relationships with employees, other departments, officials and the public; ability to communicate effectively verbally and in writing; ability to plan, organize and supervise clerical workers and assigned staff.

Special Requirements:

Must be bondable and have a valid drivers' license and social security card or the ability to obtain these.

 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision and the ability to adjust focus.

Contact:

Interested applicants can email their resume and contact information to:

Shay Browder

City of Picayune

Payroll/HR Specialist sbrowder@picayune.ms.us

Phone: 601-799-5542